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AOS USA, Inc. provides several services to the healthcare community. We have years of experience working with hospitals and understand your needs.

AOS Services:

Hospital Transitions

Congratulations on your new facility! Now, it's time to move. . . suddenly overwhelmed?

Let AOS USA, Inc. help. It's our passion!

Most hospital managers have never transitioned into a new facility and will need the assistance of a Hospital Transition Planning Team to manage such a complex project. AOS USA, Inc. specializes in providing professionally trained and experienced transition planners to ensure your new facility is indeed 100 percent functioning on day one of occupancy. AOS USA, Inc. makes certain that Patient Safety is everyone's number one priority

“Every expectation met
and every promise kept.”

Bob Reardon
Chief Facility Officer
Virginia Commonwealth University

VCU logo2

Where to Begin?

AOS USA, Inc. begins planning for activation in the initial stage of the project plan, the design phase. While our activities will be limited in the early phases, it is nevertheless important that the end state be kept in mind throughout the entire project to ensure costly oversights in the early phases become seen and corrected. AOS USA, Inc. also understands the delivery of a quality building constructed on time and on budget is only part of the success of the overall project. The activation (Transition Plan) must also be well planned to ensure all Healthcare and Patient Care issues are considered; medical equipment and IT infrastructure installed; and most importantly ensure the staff is adequately trained and oriented to be ready for Patient Care within the new environment.

What is AOS USA, Inc.'s Role?

Master Scheduler & Activation / Transition Planner: AOS USA, Inc. will plan and manage the activation (Hospital Transition) and occupation of the new facility. This includes owner's activities related to the logistics of equipping the facility, management of the physical movement, and also preparation for ongoing operations of the facility. To successfully manage the activation or transition phase, the plans for each discipline, design, construction, clinical engineering, IT, telecommunications, equipment, furniture, and all the supporting departments (and units to be moved) will need to be combined into one plan, or master schedule. The master schedule contains the milestone tasks from each discipline and their relationship to the tasks from the other disciplines. There are too many task relationships, which require the necessity to have an overall integrated plan: for example, important construction milestones, imaging and fixed equipment tasks, purchasing actions with equipment lead times, staff orientation and training tasks, Support Services roles identified, specific equipment and furnishings installation tasks, Infection Control and Health Department Inspections, etc.

AOS USA, Inc. will also take on the role of activation planner (Transition Planning) and execute the plan.

AOS USA, Inc. will:

Develop the Master Transition Timeline, which will be used as the “key” document to guide all activities throughout the entire project.
Provide on-site supervision of the relocation process at origin and/or destination
Identify any opportunities for process improvements throughout the occupation and activation process
Hold regular Master Transition Timeline meetings with all Hospital Services, contractors, vendors, etc., and document progress and changes. This provides a tool to manage and track overall project progress and allows time to make adjustments before an important critical task becomes a problem.
Coordinate Healthcare professionals into one cohesive plan ensuring PATIENT SAFETY is a top priority.
Provide methods for and onsite supervision of Medical Equipment & Furnishings
Prepare the staff for the relocation through meetings, information packets, and assistance with website development.
If feasible, AOS USA, Inc. will use a computer-aided facility management, (CAFM) tool to link the relocation database to the AutoCAD drawings. AOS owns several of these tools (ARCHIBUS, Aperture, etc.) and will use its license to execute this procedure.

Computer-Aided Facility Management (CAFM)

The successful delivery of quality patient care depends on your organization's ability to provide a safe, compliant, and well-maintained facility. Our computer-aided facility management system, ARCHIBUS, can help you do that. AOS USA, Inc. is a world leader in delivering and maintaining ARCHIBUS software. We ensure that the system meets your hospital's demands through customizations and on-site administration. With AOS USA, Inc. on your team, your hospital will have the resources to utilize ARCHIBUS to the fullest capabilities of the system, and in turn, gain the maximum return on investment and value the system can offer.

ARCHIBUS:

Performance Analysis
Organizational Assessment
Process Mapping and Improvement
Procedures Development

Implement IWMS / CAFM Software

Integration
- Design system architecture
- Install and configure Software
- Configure Database
- Link / Interface to other applications (SAP, PeopleSoft, ESRI, Active Directory, etc)
- Integrate with Web Portal
Parameterization
- Configure menus and roles
- Apply Security policies
- Configure Workflows
- Adjust reports and forms
Data and CAD drawings production
- Collect, normalize and populate data
- Polylining, BOMA/FICM standardization
- Field Verification Surveys Paper drawing conversion
- Training Start-up assistance Project Management (PMI certified)

Develop Applications

Solution design and specifications
Develop add-ons and custom applications
- KPI's, Dashboards and reports
- Web Solutions (ASP, ASP.NET, J2EE)
- Mobile Solutions (PDA, Blackberry, etc)
Testing, documentation and Implementation

Support

Technical support
End User Application support
On-going training and professional development
Data integrity and consistency audits
Ongoing Drawing and Data Maintenance
Reporting / metrics review and interpretation
Assist in development of standard Operating Procedures (SOP)

ARCHIBUS can also help hospitals manage:

Moves, Adds, and Changes
Space Management
Preventative Maintenance
Lease & Property Administration
Strategic Master Planning
Telecom & Cabling
JCAHO Compliance
Emergency Preparedness/ Disaster Recovery
Furniture and Equipment Tracking
Work Order Management
Third Party Reimbursements
Maintenance Repair & Operations

Learn more at http://www.archibus.com/

Partners

For Data Center Solutions, please visit ShowRack for addititional information.
For Environmental Solutions, please visit TEAMS for additional information.

On-Site Healthcare Project Management

AOS USA, Inc. understands that nothing in a hospital is stagnate. Patients are constantly in and out of the hospitals. Staffing hours fluctuate. Equipment is updated. Nurse stations are modified. Administration offices expand, reduce, and relocate. Regulations change. And the list goes on. . .

AOS USA, Inc. can help with these never-ending changes. We have sophisticated technology licensed in our name to track assets, which can make changing assets and asset locations much easier. AOS USA, Inc. also has a sophisticated and highly trained staff that has handled moves, adds, and changes in leading healthcare facilities. Because of the extensive experience our staff has, our professionals can assist in identifying problems or costly mistakes before they occur and can also identify opportunities that may exists for process improvements.